Job Posting: Executive Director

About North York Arts

North York Arts is an arts service organization designed to address the needs and interests of North York artists, arts organizations, and residents, North York Arts is working in collaboration with North York City Councillors, Toronto Cultural Services and various community partners to foster North York arts programming, provide art services to the region and bridge connections in the art and culture community between North York and the rest of the City. North York Arts is mandated to serve 6 wards of Toronto.

 

Position Summary:

The Executive Director is a full-time position that will report to the Board of Directors of North York Arts. This position is responsible for the operations, development, and implementation of North York Arts’ programs, events and services to the community. Specifically, the Executive Director will be responsible for the implementation of the new strategic plan from 2021-2024 focusing on the following strategic objectives:

  • Enhance local arts programming & community connections in North York
  • Build organizational resiliency & capacity
  • Create systemic change for the organization

 

Responsibilities:

Leadership

  • Participate with the Board in developing a vision and strategic plan to guide the organization
  • Identify, assess, and inform the Board of internal and external issues that affect the organization
  • Foster effective teamwork between board committees, staff, interns, and volunteers
  • Act as a spokesperson for the organization
  • Conduct official correspondence on behalf of the organization as appropriate and jointly with the Chair when appropriate
  • Represent the organization at community activities to enhance the organization’s community profile

 

Operational planning and management

  • Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization
  • Ensure that the operation of the organization meets the expectations of its stakeholders
  • Oversee the efficient and effective day-to-day operation of the organization
  • Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis
  • Ensure that personnel, client, donor, and volunteer files are securely stored and privacy/confidentiality is maintained

 

Program planning and management

  • Oversee the planning, implementation, and evaluation of the organization’s programs and services
  • Ensure that the programs and services offered by the organization contribute to the organization’s mission
  • Oversee the planning, implementation, execution, and evaluation of special projects

 

Human resources planning and management

  • Determine staffing requirements for organizational management and program delivery
  • Implement the human resources policies, procedures, and practices including the development of job description for all NYA staff
  • Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations
  • Recruit, interview, and select staff that have the right technical and personal abilities to help further the organization’s mission
  • Ensure that all staff receives an orientation to the organization and that appropriate training is provided
  • Implement a performance management process for all staff which includes monitoring the performance of staff on an ongoing basis and conducting an annual performance review
  • Coach and mentor staff as appropriate to improve performance
  • Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures

 

Financial planning and management

  • Work in collaboration with the Treasurer and Finance & Audit Committee and staff to prepare a comprehensive budget
  • Approve expenditures within the authority delegated by the Board
  • Ensure that sound bookkeeping and accounting procedures are followed
  • Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization
  • Review comprehensive, regular reports on the revenues and expenditure of the organization with the Board
  • Ensure that the organization complies with all legislation covering taxation and withholding payments
  • Familiar with CADAC and overseeing audits

 

Fundraising and Donor Relations

  • Define targeted and efficient fundraising plans and ensure that plans are implemented and assessed on a regular basis to achieve fundraising objectives (in collaboration with the Fundraising & Marketing Committee)
  • Pro-actively engages with current and prospective donors for major gifts, bequests, and annual giving initiatives
  • Acts as a champion for the development of best practices, programs, and new initiatives that contribute to increasing funds available for the execution of the NYA mission
  • Ensures annual revenue plan is achieved

 

Board

  • Establishes a strong and vibrant Board of Directors working with Board Chair
  • Engages and draws from the Board, strategic insights which help to advance the mission of NYA
  • Enlists Board members to support fundraising activities focusing on corporate philanthropy and sponsorships and individual giving
  • Build and sustain effective working relationships with individual Board members
  • Apprises the Board on a timely basis about key issues, business opportunities, significant operational activities, and financial matters.
  • Seek advice from the Board and successfully leverage their expertise, skills, and contributions
  • Lead the development and achievement of the annual strategic plan
  • Provide support to the Chair by preparing meeting agenda and supporting materials for the board meetings
  • Organize the board meeting and committee meeting schedule, location, and hospitality
  • Act as an Ex-Officio on all board committees

 

Government and Community relations/advocacy

  • Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization
  • Establish good working relationships and collaborative arrangements with community groups, funders, and other organizations to help achieve the goals of the organization
  • Regularly interacts with government representatives at all levels
  • Tracks government policy, funding, and regulatory changes and provides updates to the Board

 

Risk management

  • Identify and evaluate the risks to the organization’s people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks
  • Ensure that the organization carries appropriate and adequate insurance coverage

 

New Office Hub and Facility Management

  • Develop a business plan, feasibility study and identify space for a new location for the organization in 2022
  • Oversee a smooth transition from existing office to new office hub location, to be launched in 2023 – 2024

 

Qualifications:

  • Candidate must have at least 4 – 5 years leadership position in organizational or departmental management at an arts or not-for-profit organization
  • Post-secondary degree in arts management, community development or related field
  • Broad familiarity and knowledge of the arts in general and community arts sector in particular
  • Demonstrate a professional and organized work ethic flexible in a fast-paced work environment while maintaining effectiveness and efficiency
  • Proven grant writing skills and fundraising experience
  • Demonstrated experience in developing and managing project and operational budgets
  • Demonstrated experience managing staff including hiring, training, developing, supporting, and addressing issues or concerns arising from the employment relationship
  • Ability to build and advance relationships with government bodies, foundations, organizations, and other stakeholders
  • Strong leadership skills and ability to work cooperatively and effectively to manage relationships with a diverse range of stakeholders
  • Fosters innovation in areas such as program development, evaluation, fundraising, and outreach
  • Proficient with using both PC and Mac computer operating systems. Knowledge with using Microsoft Office (Word, Excel, PowerPoint, Outlook), database management systems, and comfort with social media platforms
  • Exceptional writing and communications skills

 

Other:

  • This is a 1-year contract with the option to renew.
  • Annual Salary: $70K-80K with health care benefits
  • Start date: Mid-late July 2021
  • Hours: Full-Time
  • Flexible hours
  • The role will be delivered remotely during lockdown and must be able to work from home effectively
  • Weekend and evening work will be required

 

How to apply: 

  • Please submit a cover letter and your résumé / CV with the subject line “Executive Director” by May 24 to board.member@northyorkarts.org
  • All applicants must complete this application to be considered for the position.
  • All cover letters and résumé / CV’s will be reviewed by the Search Committee to be selected for an interview.

 

Additional Information:

North York Arts is strongly committed to equity and inclusion within the community and especially encourages applications from all qualified candidates including Indigenous, Black, Persons of Colour, Persons with Disabilities, and 2SLGBTQIAP community members.

North York Arts is committed to providing accommodations throughout the recruitment process. If you require accommodations, please notify us and we will work with you to meet your needs.

We thank all applicants in advance, however only those selected for an interview will be contacted.

For more information about the role – please contact board.member@northyorkarts.org

We’re Hiring for this Summer!

Thank you for your interest in working with North York Arts this summer!

These positions are funded by Service Canada through the Canada Summer Jobs program. Please review the position details and application guidelines below. We look forward to hearing from you!

Event and Communications Assistant

Application Deadline: Wednesday, May 15th, 2019
Start date: Monday, May 27th, 2019
Term: 12 weeks, 35h/week
Pay: $15/hour

Must be available during some evenings and weekends including all Cultura Festival (July 5, 12, 19, 26) and Sunday Serenades (July 7, 14, 21, 28) event dates up to 11:30pm.

POSITION OVERVIEW:
The Event and Communications Assistant will assist with creating written and visual content for social media, e-newsletters, websites, and other media outlets, for North York Arts’ 2019 Cultura Festival, Sunday Serenades, and associated events. The successful applicant is required to be on-site during the festivals to oversee live-social media and other related tasks.

The Event and Communications Assistant will work closely with the Festival Producer and North York Arts staff to coordinate and produce North York Arts’ summer initiatives. This position is funded by Service Canada through the Canada Summer Jobs program.

CANADA SUMMER JOBS ELIGIBILITY
In order to qualify for this program, eligible student participants must:

  • Be between 15 and 30 years of age at the start of the employment;
  • Be Canadian citizens, permanent residents or persons to whom refugee protection has been conferred under the Immigration and Refugee Protection Act; and,
  • Have a valid Social Insurance Number at the start of the employment and be legally entitled to work in Canada in accordance with relevant provincial/territorial legislation and regulations;
  • Priority will be given to persons of colour, indigenous, newcomer or refugee applicants.

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Assist NYA’s Development & Communications Coordinator and Festival Producer with tasks related to Cultura Festival, Sunday Serenades, and other events including but not limited to:
    • Creating and executing a social media plan
    • Creating, sending, and tracking e-newsletters
    • Making website updates
    • Writing press releases
    • Conducting media research and outreach
    • Content creation
    • Minor graphic design projects
  • The successful applicant is expected to be on-site during the festivals to oversee live-social media and other related tasks.
  • Assist with event coordination and day-to-day arts administration and other duties as required.

REQUIREMENTS:

  • Clear communication skills and strong writing skills
  • Demonstrate the capacity for self-directed work, and be able to work well under minimal supervision
  • Very well organized and detail oriented
  • Ability to problem solve, embrace ​flexibility ​and ​versatility, ​while ​working ​in ​a high-paced, evolving environment
  • Strong interpersonal skills
  • Past experience in event coordination is an asset
  • Professional use of social media, Google Ads and Google Analytics is an asset
  • Familiarity and past experience with Hootsuite, Mailchimp, WordPress, Indesign, and/or Photoshop will be considered an asset

HOW TO APPLY:

Interested candidates are invited to apply with a cover letter, resume and two references as one single PDF document titled firstname.lastname.app by 5:00 pm on May 15, 2019 to Cecilia Garcia by email to cecilia@northyorkarts.org. Subject line: Summer Job Posting: Event and Communications Assistant 2019 Application

North York Arts thanks all applicants in advance for their interest in this position. Only those candidates selected for an interview will be contacted. Those selected for an interview will be contacted on May 17th and interviews will be held on Tuesday, May 21st.

North York Arts is an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment and selection processes and work environments and is committed to building a diverse workplace and encourages all qualified applicants to apply.  

Event and Volunteer Assistant

Application Deadline: Wednesday, May 15th, 2019
Start date: Monday, May 27th, 2019
Term: 12 weeks, 35h/week
Pay: $15/hour

Must be available during some evenings and weekends including all Cultura Festival (July 5, 12, 19, 26) and Sunday Serenades (July 7, 14, 21, 28) event dates up to 11:30pm.

POSITION OVERVIEW:

The Event and Volunteer Assistant will assist North York Arts (NYA) staff with pre-production, site management, volunteer coordination, post evaluation and other applicable duties for NYA’s 2019 Cultura Festival, Sunday Serenades, and associated events. The successful applicant is required to be on-site during the festivals to oversee the volunteer coordination and other related tasks.

The successful applicant will work closely with the Festival Producer and NYA staff to coordinate and produce North York Arts summer initiatives.

This position is funded by Service Canada through the Canada Summer Jobs program.

CANADA SUMMER JOBS ELIGIBILITY
In order to qualify for this program, eligible participants must:

  • Be between 15 and 30 years of age at the start of the employment;
  • Be Canadian citizens, permanent residents or persons to whom refugee protection has been conferred under the Immigration and Refugee Protection Act; and,
  • Have a valid Social Insurance Number at the start of the employment and be legally entitled to work in Canada in accordance with relevant provincial/territorial legislation and regulations;
  • Priority will be given to persons of colour, indigenous, newcomer or refugee applicants.

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Assist with volunteer coordination tasks pre-festival (recruitment, orientation, training)
  • Assist Festival Producer with pre-production tasks which may include communications with bands, food vendors and other stakeholders
  • Assist in event logistics for all summer programs including volunteer coordination, set-up, and strike at festivals and events
  • Assist with site management and needs during the summer festivals and additional events
  • Assist with day to day arts administration, and festival post-evaluation work

REQUIREMENTS:

  • Production and event experience is desired
  • Volunteer coordination experience is an asset
  • Strong interpersonal skills
  • Demonstrate the capacity for self-directed work, and be able to work well under minimal supervision
  • Experience managing groups
  • Very well organized and detail oriented
  • Clear communication skills and strong writing skills
  • Ability to problem solve, embrace ​flexibility ​and ​versatility, ​while ​working ​in ​a high-paced, evolving environment
  • Advanced computer competency in Google Drive, spreadsheets, data management, Salesforce, and volunteer software is an asset

HOW TO APPLY:

Interested candidates are invited to apply with a cover letter, resume and two references as one single PDF document titled firstname.lastname.app by 5:00 pm on May 15, 2019 to Cecilia Garcia by email to cecilia@northyorkarts.org. Subject line: Summer Job Posting: Event and Volunteer Assistant 2019 Application

North York Arts thanks all applicants in advance for their interest in this position. Only those candidates selected for an interview will be contacted. Those selected for an interview will be contacted on May 17th and interviews will be held on Wednesday, May 22nd.

North York Arts is an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment and selection processes and work environments and is committed to building a diverse workplace and encourages all qualified applicants to apply.  

Social Media & Communications Assistant

This is an unpaid internship position for students seeking school credit

POSITION OVERVIEW:

The Social Media & Communications Assistant will assist with creating written and visual content for North York Arts (NYA) social media, newsletter, website, and other media outlets including Snapd North York.

The successful applicant will work closely with the Development and Communications Coordinator on communications and marketing initiatives.

The Social Media & Communications Assistant is an unpaid internship position for students seeking school credit. This position is suitable for a student looking for an internship credit in communications.

ABOUT NYA INTERNSHIPS:

North York Arts offers internship positions for students looking to enhance their career and gain school credit with practical experience. We understand that internships are valuable learning opportunities and as such, we work to customize a position for you to gain new skills while contributing to the growth of our organization. At North York Arts, you’ll work with a small (but mighty!) team, as well as leaders in the cultural sector including artists, arts organizations, government and corporate partners.

As an NYA intern, you will:

  • Work with a small and dynamic team
  • Take on a range of responsibilities and focus on specific tasks
  • Gain and enhance management skills
  • Meet and network with professionals in the industry
  • Gain an understanding in community arts

REQUIREMENTS:

  • Clear communication skills and strong writing skills
  • Demonstrate the capacity for self-directed work, and be able to work well under minimal supervision
  • Very well organized and detail oriented
  • Ability to problem solve, embrace flexibility and versatility, while working in a high-paced, evolving environment
  • Familiarity and past experience with Hootsuite, Mailchimp, WordPress, Indesign, and/or photoshop will be considered an asset

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Assist NYA’s Development and Communications Coordinator with tasks related to implementing NYA’ marketing plan and day to day tasks including: social media, newsletter updates, website updates, and content creation.
  • Assist NYA’s programming staff with programming outreach.
  • Assist with day to day arts administration and other duties as required.

TIME COMMITMENT:

  • Time commitment between 8 hours to 15 hours per week during office hours (Monday through Friday from 9am to 5pm).*
  • From September to December  (minimum of 8 weeks commitment).

* For students, if you need to complete more than 15 hours per week, we are open to hearing about your internship requirements to see if we can accommodate.

HOW TO APPLY:

Interested candidates are invited to apply with a short cover letter and resume to Cecilia Garcia by email to cecilia@northyorkarts.org. The application will remain open until the position is filled. Subject line: Social Media & Communications Assistant 2018 Application.

North York Arts thanks all applicants in advance for their interest in this position. Only those candidates selected for an interview will be contacted. North York Arts is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. is committed to building a diverse workplace and encourages all qualified applicants to apply.

Administrative & Logistics Coordinator – Creative Lab

Voice of Purpose, North York Arts, and York University Community Engagement Centre, are looking for an Administrative & Logistics Coordinator for the “Creative Lab” program happening in Fall 2018. 

Title of Project: The Creative Lab
Organization: Voice of Purpose (in partnership with York University Community Engagement Centre and North York Arts)
Total Contract: $25/hr x 74 hrs = $1850
Type: Part-time contract
Dates: Starts August 29, 2018 – Oct 14, 2018 @ approx. 7 hours a week, except for the final week where you will work 30+ hours. *Must be available to work Oct 11-14 all day (approx. 8 hours each day).

____________________________________________________________________________________

About the project:
The ‘Creative Lab’ is a 3-day arts enrichment and personal-development program for students who are in their final year of high school, taking place at York University in the Fall of 2018. The camp will support students to explore the question “what is my True Inner Purpose?” through the process of art-creation and engagement with topics related to Social Justice, Well-Being and Identity.

The purpose of the camp is to support youth (age 17-18) to find a better grounding in their next steps forward as they make big decisions for their lives and for their futures after high school. We will be bringing youth together from various socio-economic and cultural backgrounds, to also use this space to bridge community and cultural divides through the arts.

Alongside the youth camp, we will be running an apprentice training program for aspiring New Generation Arts Educators. These will be York University students enrolled in Master’s programs or are in the senior years of their Bachelors studies – in the fields of Education, Social Work, or Fine Arts. They will serve as camp leaders and mentors to the youth throughout the duration of the camp.

This project is being funded by the Ontario Arts Council.

Roles & Responsibilities:
The Logistics Coordinator will report to the director of the project, and will assist and coordinate the following:

  • design & package conference material (orientation package, lanyards, etc)
  • registrations
  • communications with participants
  • coordinate artists, materials, and spaces for conference
  • administrative assistance
  • other tasks as assigned related to logistics and admin

Skills & Eligibility:

  • Must have experience in event planning and specifically in coordinating conference logistics
  • Graphic design skills
  • High proficiency in English written language – grammar, spelling etc
  • Direct communication skills
  • Ability to problem solve creatively in high-pressure situations
  • High level of emotional intelligence and intuition
  • Experience working with Youth in a leadership capacity
  • Awareness and experience in of social justice, anti-oppression, equity and inclusion practices
  • Honesty, Integrity, Humility, Compassion, and a willingness to work
  • Thrives in team environment, and can also work independently, takes initiative and is self-motivated

 

To apply please email a cover letter and resume/CV to info@VoiceOfPurpose.org by August 18, 2018 11:59 pm.

* Only those selected for interview will be contacted.

* If selected for interview, must be available for interviews August 21-23, 2018

Summer Job Posting: Festival and Event Assistant

Summer Job Posting: Festival and Event Assistant

Date Posted: May 14, 2018
Application Deadline: May 23, 2018
Start Date: Jun 11, 2018
Salary: Compensation is $14 per hour
Term: Part-time
Career Level: Entry level/ intern

Job Description
The Festival and Event Assistant will assist with pre-production, pre-festival communications, site management, volunteer coordination, and tech needs for North York Arts 2018 Cultura Festival, Sunday Serenades, and associated events.

The successful applicant will work closely with the Festival Producer and North York Arts staff to coordinate and produce North York Arts summer season initiatives.

This position is funded by Service Canada through the Canada Summer Jobs program; only eligible returning students may apply.

Eligibility:
In order to qualify for this program, eligible student participants must:
Be between 15 and 30 years of age at the start of the employment;
Have been registered as a full-time student in the previous academic year and intend to return to school on a full-time basis in the next academic year;
Be Canadian citizens, permanent residents or persons to whom refugee protection has been conferred under the Immigration and Refugee Protection Act; and,
Be legally entitled to work in Canada in accordance with relevant provincial/territorial legislation and regulations.

Requirements: 
Meet the requirements of the Canada Summer Jobs program for returning students.
Production and event experience is desired
Familiarity with technical equipment is an asset
Demonstrate the capacity for self-directed work, and be able to work well under minimal supervision
Experience managing groups
Very well organized and detail oriented
Clear communication skills and strong writing skills
Ability to problem solve, embrace flexibility and versatility while working in a high-paced, evolving environment

Primary duties and responsibilities: 
Assist Festival Producer with pre-production tasks including communications with bands, food vendors, and other stakeholders
Assist with volunteer coordination tasks pre-festival (recruitment, orientation, training)
Assist with site management and tech needs during the summer festivals and additional events
Assist in event logistics during the festivals including volunteer coordination, set-up, and strike
Assist with day to day arts administration, and festival post-evaluation work

Time commitment and remuneration: 
This is a 12-week contract position starting June 11th and ending August 31st.
June: part-time (approx. 30.5 hours per week), the schedule is flexible.
July & August: part-time (approx. 30.5 hours per week), evenings and weekends will be required including Cultura Festival and Sunday Serenades (Friday afternoons and evenings in July, and Sunday evenings in July and August).
Compensation is $14 per hour.

How to Apply:
Interested candidates are invited to apply with a short cover letter and resume by 5:00 pm on May 23rd, 2018 to Cecilia Garcia by email to cecilia@northyorkarts.org. Subject line: Summer Job Posting: Festival and Event Assistant 2018 Application

North York Arts thanks all applicants in advance for their interest in this position. Only those candidates selected for an interview will be contacted. North York Arts is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. is committed to building a diverse workplace and encourages all qualified applicants to apply.

Interviews will be scheduled from May 28th to 31st.

Contact Info:
Name: Cecilia Garcia
Telephone: 4167339388
Telephone Ext.: 7067
Email: cecilia@northyorkarts.org