North York Arts is an arts service organisation designed to address the needs and interests of North York artists, arts organisations and residents, North York Arts is working in collaboration with North York City Councillors, Toronto Cultural Services and various community partners to foster North York arts programming, provide art services to the region and bridge connections in the art and culture community between North York and the rest of the City. North York Arts is mandated to serve 6 wards of Toronto.

General Information

Location: NYA’s office is located at 5040 Yonge Street, 2nd floor (stair access only). Staff work in a hybrid online/in-person model. The successful candidate will be expected to use their own computer and smartphone for work purposes. Evening and weekend work may be required. New employees will be required to provide proof of full vaccination.

How to Apply: Please send a cover letter and CV in PDF format, we also accept video applications to hr@northyorkarts.org with the job title in the subject line. Please indicate where you saw the job posting in your application.

North York Arts is strongly committed to equity and inclusion within the community and encourages applications from all qualified candidates including BIPOC identifying individuals and 2SLGBTQIAP community members. Please note that the NYA office is currently inaccessible to mobility device users. 

We thank all applicants in advance, however only those selected for an interview will be contacted. Should you require accommodations for your application, please contact hr@northyorkarts.org. Interviews may be conducted throughout the posting period. However, no offers will be made until after the application deadline.

Current Job Opportunities

Program Manager

Job Title: Program Manager

Location: Hybrid. Remote and in person at NYA’s office (5040 Yonge Street) and onsite at NYA programs throughout North York. Weekend and evening work will be required.

Term:     1 year contract with a possibility for extension

Rate: $58,350 annually

Start Date: April 29, 2024

Description of North York Arts:

North York Arts is a non-profit, charitable organization created to uplift and expand the arts in North York by investing in artists, inspiring community members, and collaborating with partners and businesses. NYA leads the community arts sector – advocating for meaningful change and pushing boundaries towards a more equitable, innovative and bright future since 2011. NYA is one of six local arts service organizations, expanding arts access and programming outside of the downtown core. Every year they bring an assortment of programming and events to North York, as well as paid opportunities for artists of all disciplines.

Position Summary:

The Program Manager position, as described below, is a full-time (35 hours/week) position that will report to the Executive Director. This position is best suited for an enthusiastic leader who thinks creatively, is a team player and has experience in project management. The overarching goal of this position is to ensure every NYA program will be delivered successfully and add the highest possible value to North York Arts. Are you excited by community engagement, making an impact in the arts community? If so, check out the information below and apply!

Responsibilities:

Program Management

  • Oversee and manage NYA programs from start to finish; tracking deadlines, milestones and processes, ensuring they meet NYA strategic and operational objectives and partner and stakeholder expectations
  • Oversee and create budgets for NYA programs that are fiscally responsible and in line with organisational objectives
  • Oversee the expenditures specifically related to artistic programming to achieve budget objectives
  • Ensure program goals are being met
  • Identify, address and troubleshoot barriers that may arise prior, during and after programs take place
  • Lead the development of NYA programs on an as needed basis to respond to community needs and organisational opportunities
  • Engage and liaise in a professional manner with artists and facilitators to lead programmatic implementation
  • Oversee all logistical elements of programs
  • Manage and oversee program data collection, including program impact reporting
  • Negotiate with suppliers and prepare contracts for program-related services including event space, food and beverage requirements and audiovisual equipment within approved budget
  • Ensure program operations and activities adhere to legal guidelines (i.e. venue rules) and internal/external policies (i.e. NYA’s HR policy)
  • Comply with all applicable regulations as well as NYA’s policies and best practices in organisational leadership and management
  • Work with the marketing team to ensure accurate and timely communications as it relates to program promotions
  • Create and maintain updated copies of all program agreements, program activities, progress and mid/post evaluation reports
  • Support revenue generation activities (grant writing, sponsor proposals, reports etc.) by providing the NYA programming perspective, as needed
  • Support funding reporting, as needed

Team Management

  • Manage project coordinators and interns
  • Collaborate with NYA team members to coordinate volunteer needs for various projects
  • Play a role in maintaining a positive, open, and responsive working environment with the NYA team based 

Other Duties

  • Represent NYA at external events, as needed
  • Other duties, as the arise

The Ideal Candidate Brings the Following to the NYA Team

  • Positive track record in project management (3+ years is desired)
  • Experience in arts and/or non-profit administration
  • Experience planning and implementing projects in a complex, multi-stakeholder environment
  • Education and/or experience in leading arts and/or community programming
  • Excellent communication skills (oral and written) 
  • Excellent interpersonal skills; experience working with and motivating a wide range of demographics and stakeholder groups
  • High attention to detail
  • A proactive, accurate and reliable work ethic
  • Ability to excel in leading and motivating team members
  • Knowledge and/or local resident of North York
  • Experience working and communicating effectively with external stakeholders and volunteers
  • Experience managing data and business processes in a database system
  • High level of competency with Google suite tools: Sheets, Docs, Slides, Calendar and Project Management tools such as Asana.

Essential Requirements:

  • Recent (completed within the last 1 year) Vulnerable Sector Check
  • Ability and enthusiasm to work in person at events, festivals and in large groups of people across North York and possibly GTA.
  • Ability to work occasional evenings and weekends, as needed

The following will be considered assets

  • First Aid Training/Certificate
  • Understanding of accessibility as it relates to the arts
  • Driver’s License (G Class)

To be successful in this role you will be:

  • Enthusiastic
  • Problem solver
  • Resourceful
  • Self-directed
  • Organized
  • Efficient
  • Reliable

Additional information

NYA’s office is located at 5040 Yonge Street, 2nd floor (stair access only). Staff work in a hybrid online/in-person model. Evening and weekend work will be required. Flexible working hours can be arranged with your supervisor.

How to Apply

Please send a CV and cover letter in PDF format to hr@northyorkarts.org no later than March 31, 2024 5PM EST subject line: Program Manager. Please indicate where you saw the job posting in your application, confirm that you are eligible for the position (criteria described above), and if you are a North York resident. 

Virtual interviews will be conducted between April 3-20, 2024

North York Arts is strongly committed to equity and inclusion within the community and encourages applications from all qualified candidates including BIPOC-identifying individuals and 2SLGBTQIAP community members. Please note that the NYA office is currently inaccessible to mobility device users. 

We thank all applicants in advance, however, only those selected for an interview will be contacted. Should you require accommodations for your application, please contact hr@northyorkarts.org. Interviews may be conducted throughout the posting period. However, no offers will be made until after the application deadline.

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